Many organizations have found using a portal for board members that allows remote voting to increase the participation of members who are not able to attend meetings in person. The process is easier to manage and more reliable, and offers a simple way for members to vote from any location. However, there are some key points to keep in mind when it comes to remote voting.
It is important to keep in mind that email is not the best medium for a private vote. Cyber criminals can easily hack into both business and personal email accounts and alter results. This could result in a vote that is null and void. This kind of manipulation can be very difficult to detect and even more difficult to prove, if you don’t have an extremely secure system like the board portal that numerous companies rely on.
A vote sent by email view may not reflect the true intention of the person casting the vote. If a member votes a vote, they may choose between a simple no/yes or an extensive paragraph that explains the issue. This could cause confusion or confusion for other voters and result in a confused outcome of the vote.
It’s crucial for any company that is considering email voting to have a clear procedure in place. Before any remote voting occurs it is essential that every member is trained on how to use the voting software used by the company.